Draft board resolution for keeping books of accounts other than registered office

Maintenance of statutory registers at a place other than. We hereby specify that the following resolution of board of directors of limited was passed at a meeting of the board held on the day of 20 resolved. Every general meeting other than an annual general meeting shall be called. Hence, the act has given relaxation to the companies to keep the books at a place other than registered office address provided the directors have passed the resolution for the same in the duly held board meeting and the same has been intimated to the concerned roc within 7 days of passing the resolution by filing of e form aoc5. The following is a template of board resolution for authorising an official to sign an agreement. If the board of directors decides by passing the resolution to keep all or any of the books of account at any other place in india other than the registered office then, the company shall, within seven days of passing the board resolution, file this. Board resolution for keeping books of accounts other than registered office resolved that pursuant to the proviso to section 1281 of the companies act, 20, the books of accounts of the company be kept and maintained at the companys head office at with effect from and that mr, secretary of the company, be and is hereby authorised to file electronically eform no mgt14. Draft of resolution to be filed with form aoc5 resolved. Board resolution to change registered agent the following is meant to serve as a general guide for the drafting of a board of directors resolution. Advisory, tax and regulatory compliance in india, singapore. Brief note on draft companies csr amendment rules, 2020. Approval of books of accounts for the financial year ended on 31st march, 2011 the chairman placed before the meeting the books of accounts for the financial year ended 31st march, 2011 for its consideration and approval. Faqs on keeping books of account at a placed other than.

Jun 25, 2019 to be sure you are keeping that separation, board meeting minutes provide a record. Due to various reasons the book keeping has not been done. For cras purposes, books and records include, without limitation, governing documents incorporating documents and constitution, bylaws, financial statements, copies of official donation receipts and annual information returns if the organization is a registered charity, written agreements, contracts, board and staff meeting minutes, annual reports, ledgers, bank statements, expense. Mar 30, 2015 a registered office address is the official address of a company or limited liability partnership registered with companies house. A corporation that doesnt show it is acting as an entity separate from the owners can create a difficult tax situation. The reconfirmation coversheets will indicate which key elements are fulfilled through this resolution. This board resolution should be submitted with the record book and fulfills a number of key elements. This document consist of draft board resolution, for keeping of statutory register and records at a place other than the registered office of the company, along with preamble in editable word format making it handy to use and save time and efforts of a professional. Special resolution for keeping registers and returns at a place.

Resolved further that a name plate or board be affixed at the registered office and that the companys name and address of the registered office be used or mentioned in legible character in all business letters, in all its bill heads and letter papers and in all its notices and other official publications, etc. If the board of directors decides by passing the resolution to keep all or any. Format of board resolution for authorisation to sign agreement. They must be retained for at least 10 years from the date of the meeting. Get ready to use professionally made quality documents including formats, drafts, procedures, policies, minutes, resolutions etc. Jan 22, 2015 22 january 2015 the board put up the need for changing the place for keeping the books of accounts from the registered office, give full address to the head office of the company at give full address and after discussion passed the following resolution. Keeping of books of accounts at a place other than registered office dokmart is the one stop destination for your professional needs related to documents and formats. By virtue of section 86 of the companies act 2006, every company must always have a registered office in the uk, even if it carries on its business from abroad or just sells products online rather than from a. Board resolution keeping of statutory register and. If the decision wasnt unanimous, a record of which board members dissented, which abstained and note if the abstention was because of a potential conflict of interest. In some cases, the board of directors can also authorise any director or official of the company to sign a specific agreement with a specific party on a certain case by passing of a board resolution. Updated notes on section 128 of companies act 20 aubsp. Form aoc5 is notified for giving full address of books of.

Certain states, such as maryland, may require particular language which is available on request. Jan 21, 2015 change its registered office to the present place of business where books of accounts are actually maintained, or keep its books of accounts and records at actual registered office only, or report the other address in india where books of accounts are maintained by filing form aoc5 at the earliest. Nov 19, 20 these books must explain the transactions effected both at the registered office and its branches. This manual is a useful supplement to other regulations and guidelines on managing accounts receivable, including federal accounting standards advisory board fasab pronouncements, office of management and budget omb circulars, department of treasury financial manual tfm, and various public laws pl. As per the provisions of section 941 of companies act 20 the registers required to be kept and maintained by a company under section 88 and copies of the annual return filed under section 92 shall be kept at the registered office of the company, provided that such registers or copies of return may also be kept at any other place in india in which more than onetenth of the total number of. Dear frnds, plz share the board resolution for maintenance of books of account other than registered office of the company. Board resolution for making application to the registrar of companies for extension of time for holding the annual general meeting. Secretarial standard on meetings of the board of directors the following is the text of the secretarial standard1 s s1 on meetings.

Section 128 1 of the companies act, 20 provides that every company shall prepare and keep at. Resolved that approval of board of directors be and is hereby accorded for changing the place for keeping the books of accounts of. Board resolution for keeping books of accounts other than registered rp. This choice, for private companies only, is an alternative to the obligation to keep all or any of those statutory registers at its registered office, or a single alternative inspection address. Accounts are normally approved by the board of directors as a whole. Mca introduces eform aoc 5 for intimating place of maintenance of books of accounts w. Maintenance of books of acs at a place other than registered office. Maintaining books of account at a place other than registered office.

These books shall be kept on actual basis and double entry system of accounting. Resolved that in accordance with the provisions of section. Mca introduced aoc5 for notice of address at which books of. If the board of directors decides by passing the resolution to keep all or any of the books of account at any other place in india other than the registered office then, the company shall, within seven days of passing the board resolution, file this form giving full address of that other place in form aoc5.

Can a company keep the books and registers at a place other than the. Section 118 of companies act, 20 corporate law reporter. Oct 24, 2016 draft board resolutions under companies act 20 s. Special resolution for keeping registers and returns at a place other than registered office. Minutes of a meeting of the board of directors held at registered office address on date. Nature books of account should give a true and fair view of state of affairs.

Every company shall prepare and keep at its registered office books of account and other. Form aoc5 ministry of corporate affairs mca indiafilings. The minutes of the previous board meeting held on 22nd january, 2011 was read and taken on record. Jan 20, 2015 now every company must file aoc5 where books of accounts are maintained at a place other than registered office. If yes, please let me know under which section of the companies act, 1956, the same is allowed. Draft board resolution for conversion into section 8 company. According to section 128 of the companies act, 20 every company shall prepare and keep at its registered office books of account and other relevant books and papers and financial statement for every financial year which give a true and fair view of the state of the affairs of. To collect, surrender or arrange for collection or surrender of the cards and to select, substitute andor vary from time to time any pin for the cards, the eb services and other services. Ss 1 secretarial standard on meetings of the bods 3 national holiday includes republic day i. Original director means a director in whose place the board has. Resolved further that the board of directors of the company be and is hereby authorised to do all acts and take all such steps as may be necessary, proper or expedient to give effect to this resolution.

Format of board resolution for authorization to sign agreement. We hereby specify that the following resolution of board of directors of limited was passed at a meeting of the board held on the day of 20 resolved 1. Board resolution for keeping books of accounts other than registered office, section 1281, companies act 20, keeping, books of accounts, statutory registers, how to, what is, procedure, process, draft, format, sample, specimen, unlisted. I am trying to complete the bank keeping as fast as i. Keeping of books section 128 of accounts at place other than regd. First time i have been asked to produce 2014 draft accounts for the bank on behalf of a client who i took over six months ago from another accountants. If there is any change in the place of keeping all or any of the books of account in india besides the registered office then, the company shall, within seven days of passing the board resolution, file this form giving full address. Due to various reasons the bookkeeping has not been done. Board resolution keeping of books of accounts at a place. Office vvvv section 128 appointment of third proviso to mdwtd or appointment of md, if already mdmanager in othercompany vv third proviso to section 203 filing of casual vacancy in the office of kmp vv section 2034 16. By virtue of section 86 of the companies act 2006, every company must always have a registered office in the uk, even if it carries on its business from abroad or just sells products online rather than from a physical location.

However, a company may keep all or any of the books of account and other relevant papers at such other place in india as the board of directors bod may decide. I am trying to complete the bank keeping as fast as i can but there is a lot to do and is rather messy. The financial statements for the yearperiod ended together with the directors report the accounts were considered. Board minutes must accurately record and reflect all the resolutions and decisions made by the directors of a company and should contain enough information for a reader to have an understanding of the background to every decision made at a particular meeting. The purpose of a statutory audit is the same as the purpose of any other audit to determine whether an organization is providing a fair and accurate representation of its financial position by examining information such as bank balances, bookkeeping records and financial transactions appointment of the statutory auditors of the company. Resolved that a company be and is hereby registered under the companies act, 1956 to carry on the business of banking with more than ten persons with the company being one of the subscribers. Mca introduced aoc5 for notice of address at which books. Board resolution for keeping books of accounts other than.

Cimplyfives model charter for corporate board of directors. A registered office address is the official address of a company or limited liability partnership registered with companies house. Board resolution to approve the draft notice for convening annual general meetingextra ordinary. Certified true copy of the resolution passed at the meeting of the board of directors of company name held at the registered office of the company at address on date at time resolved that pursuant to the provisions of section 12 of the companies act, 20 and.

Draft board resolutions under companies act 20 board of. That current accounts be opened with yes bank limited at the respective branches. Faqs on keeping books of account at a place other than the. One of the key duties of a company secretary is to draft resolutions to be. Draft board resolution for keeping registers at a place. These books must explain the transactions effected both at the registered office and its branches. On the other end of the spectrum, some minutes are not specific enough to provide information and keep the members out of trouble. If the board of directors has decided to keep all or any of the books of account in any other place in india other than the registered office by passing a resolution. Draft board resolution for keeping registers at a place other. Mar 19, 20 resolved further that a name plate or board be affixed at the registered office and that the companys name and address of the registered office be used or mentioned in legible character in all business letters, in all its bill heads and letter papers and in all its notices and other official publications, etc. The registers shall be maintained at the registered office of the company unless a special resolution is passed in a general meeting authorising the keeping of the register at any other place within the city, town or village in which the registered office is situated or any other place in india in which more than onetenth of the total members.

Without them, the irs or state agencies can negate the tax status of the business. I hereby certified that the above resolution was duly passed by the board of directors of the company in its meeting held on date of meeting through circular resolution dated date of circular resolution and the same has been entered in the minutes book of the company in accordance with the articles of association of the company. Office 34 4 draft board resolution for approval of. That current accounts be opened with yes bank limited at. The company formation document memorandum of association has an object clause which defines the business company undertakes. Here is a list of 5 important compliances for private limited companies that are easy to miss out but can attract hefty penalty if ignored. Board resolution keeping of statutory register and records. That would mean that a board meeting is held, at which a resolution is passed to approve the accounts such a resolution merely requires a majority vote and there is nothing that i am aware of that suggests that the accounts must be approved by all directors. All books of account and other papers of a company are required to be kept at the registered office of the company. Maintaining books of accounts at place other than registered. Hyderabad 500 032, instead of keeping and maintaining the same at registered office of the company. Secretarial standards board ssb of the institute of company secretaries of.